Guidelines and Tips for Posters

• Please upload your posters. See this pdf [1] for instructions.
  • If you have any technical difficulties with uploading your poster, please email Sherrie Brown (sherrie dot brown at aas dot org)
  • Please do this by Sunday, May 12th, so that the content is available for the poster session. 
• Please also post your poster to your session's Slack channel.  If authors do not do this, session chairs will do so.
• Optional: Meeting organizers will be glad to put up posters on behalf of remote attendees — please contact SOC Chair Smadar Naoz (snaoz@astro.ucla.edu [2]) if you would like to discuss options for getting a hardcopy of your poster to us
• All posters will be featured during the Tuesday and Thursday afternoon poster sessions
• Poster presenters are welcome to participate in the Poster session on Thursday, during which each presenter will be given one minute to advertise their poster using a single slid
• Discussion of all posters will also take place throughout the week on Slack
• It is helpful and effective for in-person presenters to stand at or be near your poster during the featured poster sessions
• Your poster must fit within the 44" x 44" display area provided
• Tips
  • Poster Presentations - Designing Effective Posters [3]
  • Epic Fail: What a Perfectly Putrid Poster Can Do for You [4]

Timing Details for Talks

• Contributed Talks
  • Please aim to talk for eleven to twelve minutes, thus allowing three to four minutes for open discussion/Q&A
  • You will be provided with a warning when ten minutes have expired
• Invited Talks
  • Please aim to talk for fifteen minutes, thus allowing three minutes for open discussion/Q&A
  • You will be provided with a warning when 13 minutes have expired
• Prize Talks
  • Please aim to talk for forty-five to fifty minutes, thus allowing ten to fifteen minutes for open discussion/Q&A
  • You will be provided with a warning when forty minutes have expired

Guidelines and Tips for Talks

• Discussion of all talks will also take place throughout the week on Slack
• Further guidelines for in-person presenters:
  • A laser pointer and slide advance clicker will be provided
  • It is preferred for you to hook your own laptop up to the projector
    • It is essential that you give your talk while sharing your screen on Zoom, so that remote attendees can view your slides
    • Please test your equipment, including Zoom functionality, prior to the start of the session (before start of the day, during the coffee break, or lunch) with your session chair
    • Please come forward with your equipment (already logged into Zoom) during the previous speaker's Q&A, to set-up as directed by the session chair
  • If you prefer not to use your own laptop, please upload your slides here [5]. Please contact Matt Tiscareno if you need the password, or otherwise have trouble with this.
• Further guidelines for remote presenters:
  • Please verify before your session that your Zoom software is updated, and that Zoom has access to your camera and microphone (and screen sharing, if desired)
• Tips
  • When preparing your presentation, we suggest approximately one slide per minute
  • Slides should be uncluttered and easy to read
  • Practice a few times so the presentation fits comfortably into the allotted time
  • Speak your science: How to give a better conference talk [6]