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Meeting Organizer Handbook: Notes
- Watch out for hotel/banquet costs. They will quote a base cost to you, but will then charge about 30% more for gratuity, tax and labor. Also, there might be a hidden clause about a minimum number of people.
- Each form should have the deadline written on the form (registration, abstract, etc.)
- The abstract form and billing form should be combined onto a single sheet with the name and address of the person to whom it should be sent (i.e. the meeting host)
- On the initial announcement, a statement something like the following might be helpful: "Late papers will be accepted chronologically, only as long as room in the schedule permits."
- Some thought should be given to publicizing the meeting beyond just the present membership of the DDA, especially to local institutions.
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