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Presentation Guidelines and Tips for the 2024 DDA Meeting

Guidelines and Tips for Posters

  • Please upload your posters. See this pdf for instructions.
    • If you have any technical difficulties with uploading your poster, please email Sherrie Brown (sherrie dot brown at aas dot org)
    • Please do this by Sunday, May 12th, so that the content is available for the poster session. 
  • Please also post your poster to your session's Slack channel.  If authors do not do this, session chairs will do so.
  • Optional: Meeting organizers will be glad to put up posters on behalf of remote attendees — please contact SOC Chair Smadar Naoz (snaoz@astro.ucla.edu) if you would like to discuss options for getting a hardcopy of your poster to us
  • All posters will be featured during the Tuesday and Thursday afternoon poster sessions
  • Poster presenters are welcome to participate in the Poster session on Thursday, during which each presenter will be given one minute to advertise their poster using a single slid
  • Discussion of all posters will also take place throughout the week on Slack
  • It is helpful and effective for in-person presenters to stand at or be near your poster during the featured poster sessions
  • Your poster must fit within the 44" x 44" display area provided
  • Tips

Timing Details for Talks

  • Contributed Talks
    • Please aim to talk for eleven to twelve minutes, thus allowing three to four minutes for open discussion/Q&A
    • You will be provided with a warning when ten minutes have expired
  • Invited Talks
    • Please aim to talk for fifteen minutes, thus allowing three minutes for open discussion/Q&A
    • You will be provided with a warning when 13 minutes have expired
  • Prize Talks
    • Please aim to talk for forty-five to fifty minutes, thus allowing ten to fifteen minutes for open discussion/Q&A
    • You will be provided with a warning when forty minutes have expired

Guidelines and Tips for Talks

  • Discussion of all talks will also take place throughout the week on Slack
  • Further guidelines for in-person presenters:
    • A laser pointer and slide advance clicker will be provided
    • It is preferred for you to hook your own laptop up to the projector
      • It is essential that you give your talk while sharing your screen on Zoom, so that remote attendees can view your slides
      • Please test your equipment, including Zoom functionality, prior to the start of the session (before start of the day, during the coffee break, or lunch) with your session chair
      • Please come forward with your equipment (already logged into Zoom) during the previous speaker's Q&A, to set-up as directed by the session chair
    • If you prefer not to use your own laptop, please upload your slides here. Please contact Matt Tiscareno if you need the password, or otherwise have trouble with this.
  • Further guidelines for remote presenters:
    • Please verify before your session that your Zoom software is updated, and that Zoom has access to your camera and microphone (and screen sharing, if desired)
  • Tips